Most teams do not lack meetings. They lack a reliable record of what those meetings decided. A week later, people remember the discussion differently, and the same question returns to the agenda.
Decisions get lost for ordinary reasons. Notes are taken by whoever has time, stored wherever is convenient and written as a summary of the conversation rather than its outcomes. Owners and deadlines are implied, not stated.
A few habits help straight away. Close each meeting by reading back the decisions, actions, owners and dates. Keep them in one place the whole team can search. Link each decision to its source, so anyone can check the context later.
This is the problem Circle AI is being designed around: turning conversations into searchable decisions and commitments that a company can remember and act on.